Business & Finance

Executive Assistant Resume Example

See how a professional executive assistant resume demonstrates organizational expertise, executive support, and the ability to manage complex schedules. Customize for your EA career.

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Monica Trevino - Profile Photo

Monica Trevino

Executive Assistant

[email protected]+1 (555) 482-6190New York, NYClass C — Valid U.S. Driver's License

Professional Summary

Detail-oriented executive assistant with 8 years of experience supporting C-suite executives at fast-paced financial services and media organizations. Managed calendars, travel, and confidential communications for up to 4 senior leaders simultaneously while serving as a key liaison between departments. Streamlined administrative processes that saved 15+ hours per week and improved cross-departmental coordination by 40%. Known for anticipating executive needs, exercising sound judgment with sensitive information, and maintaining composure under tight deadlines.

Work Experience

Executive Assistant to CEO & CFO

Bridgewell Capital Partners

Jan 2021 - Present

  • Manage complex calendars, travel arrangements, and correspondence for CEO and CFO overseeing a $4B portfolio
  • Coordinated 50+ board meetings and investor events annually, reducing scheduling conflicts by 90% through implementation of a shared booking system
  • Designed and launched an internal expense reporting workflow that cut processing time from 5 days to 1 day
  • Prepared confidential board presentations, earnings reports, and investor briefing materials on a quarterly cadence for audiences of 30+ stakeholders
  • Managed domestic and international travel logistics across 6 time zones, coordinating 80+ trips per year with an average cost savings of 18% through vendor negotiations

Executive Assistant to VP of Operations

Meridian Logistics Group

Mar 2018 - Dec 2020

  • Supported VP of Operations and 3 directors across a team of 200+ employees, handling confidential communications and meeting preparation
  • Planned and executed 12 company-wide events per year with budgets up to $75K, consistently receiving 95%+ satisfaction ratings
  • Created standardized onboarding documentation that reduced new hire ramp-up time by 25%
  • Managed office relocation project for 150 employees across 2 floors, completing the move 3 days ahead of schedule and $8K under budget

Administrative Assistant

Lakeshore Media Inc.

Jun 2016 - Feb 2018

  • Managed front-office operations for a 60-person office, handling 100+ daily calls and visitor coordination
  • Maintained office supply inventory and vendor relationships, negotiating contracts that saved $12K annually
  • Implemented a digital filing system that improved document retrieval time by 60%
  • Assisted with scheduling and logistics for 3 senior directors, coordinating 20+ weekly meetings and preparing agendas and follow-up action items

Education

B.A. Business Administration

Fordham University

2012 - 2016

A.A. Office Administration

Borough of Manhattan Community College

2010 - 2012

Courses & Certifications

Certified Administrative Professional (CAP)

IAAP

2020

Advanced Microsoft Office Specialist

Microsoft

2019

Organizational Management Certificate

Cornell University (eCornell)

2022

Languages

English

Speaking: NativeListening: NativeWriting: Native

Spanish

Speaking: FluentListening: FluentWriting: Fluent

Portuguese

Speaking: IntermediateListening: IntermediateWriting: Basic

Skills

Calendar ManagementTravel CoordinationMicrosoft Office SuiteGoogle WorkspaceExpense ReportingMeeting CoordinationConfidential CommunicationEvent PlanningVendor ManagementDocument ManagementCRM (Salesforce)Project Coordination

This is a sample resume. Customize it with your own experience using our free resume builder.

Tips for Your Executive Assistant Resume

Specify Who You Supported

Name the executive titles you supported (CEO, CFO, VP) and the organization size. 'Supported CEO of a $4B firm' carries far more weight than 'provided administrative support.' This signals the level of trust and responsibility you handled.

Quantify Your Organizational Impact

Show the scale of your work with numbers: meetings coordinated per year, scheduling conflicts reduced, hours saved through process improvements. Executive assistants who can prove efficiency gains stand out immediately.

Highlight Confidentiality and Discretion

EAs handle sensitive information daily. Mention experience with confidential communications, board materials, financial data, or HR matters. This reassures hiring managers you can be trusted at the highest levels.

Show Tech Proficiency Beyond the Basics

List specific tools: Concur for travel, Salesforce, Slack, Asana, advanced Excel. Modern EAs are expected to be tech-savvy. If you implemented or improved a system, highlight it as a process achievement.

Key Skills for a Executive Assistant Resume

C-Suite Calendar ManagementTravel & Itinerary PlanningBoard Meeting CoordinationMicrosoft Office Suite (Advanced)Google WorkspaceExpense ManagementEvent Planning & LogisticsConfidential CommunicationVendor NegotiationDocument ManagementCRM SoftwareCross-Departmental Coordination

Frequently Asked Questions

What should an executive assistant resume include?

An executive assistant resume should highlight the seniority of executives supported, the scope of responsibilities (calendar management, travel, events, communications), specific tools and software proficiency, process improvements you implemented, and any metrics showing efficiency gains. Mention confidentiality handling and the size of the organization.

How do I show executive assistant experience without sounding generic?

Replace generic phrases like 'managed calendars' with specific, quantified achievements: 'Coordinated 50+ board meetings annually for CEO and CFO, reducing scheduling conflicts by 90%.' Always include the who (title of executive), what (specific task), and how much (measurable result).

Should I include software skills on an EA resume?

Absolutely. List all relevant tools: Microsoft Office Suite (especially Outlook, Excel, PowerPoint), Google Workspace, travel booking platforms, expense tools (Concur, Expensify), project management (Asana, Monday.com), and any CRM systems. Specific tool names help with ATS keyword matching.

Can I create an executive assistant resume for free?

Yes. NoBsResume is 100% free. Choose an ATS-friendly template, add your executive support experience and organizational achievements, and download as PDF instantly. No signup required.

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